International Relations and Human Resources Development Department
Responsibilities of IR and HRD Department
(a) Progress Coordination Division
Supporting and coordinating the development and coordination with Regional and international organizations, Business organizations, Port development project and loan/ aids plans. ။
Support for negotiation and implementation of agreements, business, technical and information cooperation and Bilateral and Multilateral MOU.
Managing support for improved communication and accessibility of Regional and international ports and shipping in logistics sector.
Coordinating and hosting ASEAN meetings and seminars.
Support and nominate to local and international Human Resource Development Training For capacity building of staffs.
Training and supervision to support Port Operation, Management and Sustainable Development in MPA.
Policies for the continuous development of the port industry and enhancing regional competitiveness, conducting regular analysis and research on the international situation to support business and marketing strategies and tactics.
(b) Information Technology Division
Effective use of information technology as a key driver to facilitate port operations and management operations.
Development of Information Management Support Software, Applications with cooperation of internal staff and others technical support organizations.
Manage with related departments to build an integrated online system that can connect the whole port business as port community system. Responsible for coordinating inter-organizational services and participating in the National Single Window system for information exchange and retrieval. Report findings and estimates of data collection and perform statistical data analyzes.
Carrying out the Network and System Engineer
Upgrading operation and maintenance of Connected Networks and Hardware/ Software.
Duties and Function
The main duty of the Store’s Department is to get the main and spare
materials of limited kind within limited time and low price for Myanmar Port
Authority.
The functions of the store’s Department are as follows –
(1) Planning and Administration of office works.
(2) Procurement of goods from domestic and foreign.
(3) Storage and Issue of goods.
(4) Making Auction.
Responsibilities of Personnel Department
Carrying out administrative and management of Myanmar Port Authority.
Recruitment of required staff and maintaining records for Myanmar Port Authority.
Salaries and wages for all staff and maintain work records of Myanmar Port Authority.
Calculation of pension benefits for all staff of Myanmar Port Authority.
Establishment of Central Motor Transport Pool for transporting staffs.
For all staff of Myanmar Port Authority Social Security, Life insurance Provides welfare services such as housing and counseling on staffing matters.
For all staff of Myanmar Port Authority discipline, punishment, advising other department heads on promotion and participation in training.
Myanma Port Authority (Account Department)
Financial Management of Ports
The Task of management is to:
(1) Set aims and objectives (5) Co –ordinate
(2) Plan (6)Control
(3) Initiate (7)Measure
(4) Communicate (8) Assess
(9) Re-plan of necessary
In order to carry out these duties ,and achieve the objectives set for the port , managers must plan for the future and not respond solely to events as they occur . They must be creative in approach , identify opportunities well in advance and so react in a way most beneficial to the port and the community .
Financial planning for the future can be divided into three main areas :
1 ) Short –term profit planning –usually for one year ahead – the Revenue Budget .
2)Long – term planning , perhaps covering 10 or 15 years , including the construction and
Purchase of capital or major assets –capital budgeting.
3) Cash budgeting , which involves scheduling future inflows and outflows of cash arising from
(1)and (2) above as well as the borrowing and repayment of loans ,sale of major assets etc.
in the following pages we cover only the aspects of short – term profit planning and cash budgeting , as the long – term planning is comprehensively discussed in other UNCTAD publications.
Profit planning over a number of years can be scheduled in such a manner that , for example , in a five – year budget , as each separate year passes , that year is dropped from the budget , year number 5 becomes year number 4 , and another budget year ,year 6 ,enters the schedule as year 5 . This is called a rolling budget.
Services
Services in Mechanical Engineering Department
Our prime task is to keep on port services to run regularly.
Ships building and repair of vessels using in various port services such as navigating, dredging, mooring, fresh-water supply, towing and fire-fighting.
New construction and repair of navigation buoys and mooring buoys.
Maintenance and repair of containers and general cargo handling cranes, forklifts, towing tractors, prime-movers and trailers.
Maintenance and repair of vehicles and machineries.
Maintenance and repair of electrical and electronic apparatus of vessels, cargo handling equipments and port machinery.
Installation, maintenance and repair of electrical appliances and electricity supply for port terminals, yards, warehouses and office buildings.
Taking measure of afloat repair services on seagoing ships, to and from the harbours.
Maintenance and repair of vessels machineries and electrical components using in outports
Doing periodically survey on non-propelled boats and cargo barges.
Construction and repairing of vessels and buoys according to the orders given by government or other outside parties.
Mechanical Engineering Department is carrying out the duties with three dockyards and three divisions as follows:
Theinbyu Dockyard
Angyi Dockyard
Setsan Dockyard
Electrical Division
Planning & Works Division
Vessels Maintenance and Repair Division
Theinbyu Dockyard
Location- No. (559), Stand Road, Seikkan Township.
Area – Length (780)ft, Breadth (675)ft, Area (10.4) acres
History of Theiphyu Dockyard
In 1920 there where workshops and slipways for repairing and maintenance of service boats carried out by Executive Engineer (Mechanical).
Since 1.1.1946, Mechanical Engineering Department has been as an independent department. It was composed of dockyard for repairing and maintenance of own vessels, vehicles and machineries, work sections, electrical engineering section, flotilla engineering section and crane repairing and maintenance section.
Dockyard and works section became Theinbyu Dockyard.
Services
Docking and repairing of ships up to 150 – Ton from Myanma Port Authority and outside parties.
Construction and repairing of mooring buoys and navigating light buoys.
Repairing and maintenance of cargo handling equipments and other supporting gears.
Repairing and maintenance of vehicles and machineries.
Producing and distribution of oxygen and acetylene gas.
Building of ships (medium/small size), cargo barges and buoys being given orders from government and outside parties.
Shipways
Shipway No.
Shipway Carriage Size
Docking Capacity
Length
Breadth
Draught
Tonnage
Measurement of vessel
Meter
Feet
Meter
Feet
Meter
Feet
Length
Breadth
Draught
1
24.4
80.03
6.0
19.68
1.2
3.94
150
120’
30’
3.94’
4
36.5
119.72
8.0
26.24
1.5
4.92
150
180’
38’
4.92’
5
14.0
45.92
3.7
12.14
1.0
3.28
25
50’
14’
3.28’
6
29.3
96.10
8.2
26.90
1.5
4.92
150
90’
25’
4.92’
Gas Production Plants
Oxygen Plant
Model
SCP -50
Manufacturer
L’AIR LIQUIDE, FRANCE
Production Capacity
50 cu-meter per hour
Year of Commissioning
1986
Acetylene plant
Model
925
Manufacturer
REXARC INTERNATIONAL USA
Production Capacity
25 cu-meter per hour
Year of Commissioning
1986
Angyi Dockyard
Location – Angyi, Dalla Township
Area – Length (900)ft, Breadth (700)ft, Area (15) acres
History of Angyi Dockyard
Once a subsidiary dockyard of Bombay Burma Co.
Transferred to Caramic Industry Enterprise from Bombay Burma Co. on 1.4.66.
Road and Transport Department received on 1.10.66.
On 16.12.68, it was controlled by the Rangoon Port Management Committee and became one of the dockyards under Mechanical Engineering Department.
Services
Docking and repairing ships up to 150 Ton of Myanma Port Authority and other Organization.
In case of emergency, carrying out afloat repair duties on seagoing vessels entered Port of Yangon.
Building of new vessels (medium/small size) and cargo barges on orders from government and others.
Civil Engineering Department is taking of works, related to the smooth operation of traffic flow such as construction and maintenance of wharves, road, retaining walls, buildings and other related civil infrastructures.
Maintenance Divison
Maintenance Division is responsible for maintenance, repair and renewal of pontoon jetties, wharves, slipways, offices, warehouse, godowans, water supply and sanitation facilities, training walls, revetments and navigation related facilities.
Construction Division
Construction Division is responsible for implementation of capital work and minor work.
Work Division
Work Division is responsible for construction of long term and short term civil engineering projects, minor work, retaining wall and outside party jobs.
Outport Division
Outport Division is responsible for maintenance, repair and renewal of building, retaining walls, revetment, slipways, navigation related facilities and outside party job at the 8 outports.
Planning & Admin Division
Planning & Admin Division is responsible for collection of required data for the implementation of long term and short term projects, checking and analysising the ongoing works and estimate budget, design and drawing of the projects, recommendation and comments of the port civil engineering point of views.
Survey Division
Survey Division is responsible for hydrographic survey, land survey work within the port limit, and location of the navigation buoy
Dredging Division
Dredging Division is responsible for management and operation work of grab dredger infront of the jetty and wharf areas and outside party dredging jobs.
Establishment ,Duties and Functions of Marine Department
Function s of Marine Department
Carrying out the marine essential services for vessels calling to or departure from the Port Limit.
Issuing the regulations concerned in all vessels which are using port limit area to provide move safety and monitoring them to abide by such regulations
Pilotage Service – There is one of the services Providing Pilots to the Vessels which inter to or Leave from Yangon Port to be safety .
Aids to Navigation service
Laying down light buoy , navigational buoy and marker buoy for the purpose of channel Safety.
Navigation Service by Lighthouses and light-ship along the coastal area and Myanmar’s sea for the purpose of navigation.
Mooring Service
Laying down the mooring buoys
Providing Mooring Gaing While the vessels are Mooring in mooring buoy or unmooring from mooring buoy
Laying down the navigational lightbuoy
Diving & Salvage Service
Removing and Clearing the obstacles sinking in water channel
Diving Service for under water inspection of vessels if call for
Salvage the navigational equipments sinking in water channel
Tug Service
Tug service by the Tug boat of MPA for calling vessels to be safe in turning and moving
Providing Tow service while the vessels call for emergence towing service
Following up and Guarding to the vessels which demand to guard along the channel
Launch Boat Service
carrying out the transportation service to the vessels which demand transport activities
carrying out transportation and survey work for MPA
Provide maintenance of water way channel within port limit area
To provide sufficient depth and width of water way channel in port limit, carrying out dredging and other necessary measures in cooperate with Dredging Division of Civil Engineering Department
Water Supply
Fresh water Supply to the Vessels by water bergs of MPA
Communication service
Providing in time information service assigned by 24 hours duty to interact among those vessels, shore and MPA’s ships
Duties And Functions Of SAD
Acceptance of Agency Appointment
Sending and asking proforma estimated port Disbursement Account (D/A) to ship owner / operator / charterer
Booking pilot to entry of the vessel
Making Berthing arrangement
Arranging to handle import and export cargoes
Doing ship’s husbandry matter
Issuing Delivery Order
Arranging to get Port clearance
Other Services Provided by SAD
Disposal of Sludge
Disposal of Gray Water
Disposal of Garbage
Supply of Fresh Water
Supply of Provision
Supply of Dunnage
Supply of Marine Diesel Oil
Ship Repair
Crew Sign on / Sign off and other matters
Procedure for Vessel on Pre-Arrival
Taking confirm eta from master
Checking whether port D/A received or not
Tender notice of Readiness for loading / discharging
Declaration on berthing list
Checking ship Documents
Checking cargo documents of consignee/ Shipper
Making arrangement for berthing
Procedure for Vessel on Arrival
Documents collected from ship on arrival:
Last port clearance
Copy of bill of lading/ import cargo manifest/ stowage plan
Ship’s particular
General declaration
Crew list
Ship’s stores declaration (engine store list/ deck store list/ provision store list/ bonded store list )
Cargo declaration
Crew’s effects declaration (Crew personal effect and currency list )
Passenger list
Dangerous goods manifest (if any)
Arms & ammunition list
Maritime declaration of Health
Vaccination list
Port itinerary list (including last port of call) or voyage memo
BOARDING PARTIES
Procedure for Vessel on Departure
Following documents are needed for ship departure
Ship’s registers and documents
M/R , Export Manifest , to the ship
Port clearance
Immigration Clearance
Traffic Clearance
Quarantine Clearance
Getting eta from the master for the next port of call/ departure to inform ship’s owner/ Operator/ Charter
Voyage report
Procedure for After Vessel Departure
Making Final Settlement of Account
Preparing time sheet / statement of facts
Issuing Bill of Lading
Making voyage report and Special report (if any)
Duties and Functions of Traffic Department
The main functions of Traffic Department are as follows:
allocating of berth for vessels calling Yangon Port
unloading and storage of imported cargoes temporarily
loading export cargoes in accordance with ship’s stowage plan
to auction undelivered cargoes
supplying cargoes handling equipments and operators
providing fresh water
to recruit and train workers and assign stevedores
leasing land and buildings owned by Myanma Port Authority
to levy charges and dues from the port users
ensuring safety and security of persons and properties within port area
Organization and Establishment Division
The duties of the division are as follows:
recruitment and training of employees and managing personnel affairs
laying down disciplines which port users must follow
analyzing key performance indicators such as berth occupancy, productivity
compiling the statements of account for levying charges.
Import/Export Division
The duties of the division are as follows:
storage of import cargoes at the yard and transit sheds and after that deliver to the consignees
assisting pilots in mooring/unmooring
performing necessary actions to preserve berths and transit sheds
issuing working instructions and by-laws for the operation which must be abide
providing landing certificates and short landed certificates
compilation of auction list in which cargoes are lying undelivered over two months
supplying fresh water to sea going vessels
Labour Division
The duties of the division are as follows:
recruiting the labours for port operation
assigning dock labours and stevedores on daily basis
undertaking necessary measures concerning social security, benefit and welfare for labours
opening refresher courses to enhance capacity building
Equipment Division
The responsibilities of the division are as follows:
providing cargo handling equipments for loading/unloading and delivery of goods.
hiring equipments for port operation
maintaining and repairing the cargo handling equipments
